We design and build systems — not install a product.
Agents and automations for scheduling, follow-ups, CRM, intake, and ops — built around how your team already works. Project-scoped. Delivered with a handoff.
If your team does it more than once, we can probably automate it. Here are the most common workflows we build for small businesses.
AI-powered booking systems that handle availability, confirmations, reminders, and rescheduling — no human needed.
Automatic lead capture, contact updates, deal stage tracking, and activity logging across your CRM.
Personalized email and SMS follow-ups triggered by client actions — sent at the right time, every time.
AI reads, categorizes, and enters data from forms, invoices, emails, and documents directly into your systems.
Auto-generate proposals, invoices, contracts, and reports from templates using your live business data.
AI chatbots and voicebots that answer common questions, route inquiries, and collect information 24/7.
We use the OODA Loop — a military decision-making framework adapted for AI implementation. It keeps us fast, systematic, and focused on ROI.
Step 1 · Week 1
Observe
We audit your business operations end-to-end. Every process, tool, and manual task gets documented. We identify exactly where time and money are being wasted.
Step 2 · Week 1
Orient
We analyze your specific context — your industry, competitors, tools, and constraints — to identify the highest-ROI automation opportunities.
Step 3 · Week 1-2
Decide
We deliver a prioritized automation roadmap with exact costs, expected savings, and implementation timeline for each workflow.
Step 4 · Week 2-4
Act
We build, test, deploy, and optimize your AI systems. You get fully operational automations, team training, and documentation.
Then we loop — continuously monitoring, optimizing, and improving as your business evolves.
You get a complete, production-ready automation system — not a half-baked prototype. Here is exactly what ships.
No hidden fees, no surprise invoices. You know what you are paying before we write a single line of code.
Fixed-scope project. One mission-critical agent, live and handed off.
Multi-step automations across tools. Project-priced, optional care after.
Price depends on integrations and complexity. Every project gets a fixed quote before work begins. Monthly is never required to start.
Any small business with repetitive processes can benefit from AI automation. These are the industries we serve most.
Real Estate
Legal Services
Healthcare
Retail / E-Comm
Hospitality
Contractors
Don't see your industry? Get in touch — we likely have a solution.
Common questions about AI workflow automation for small businesses.
Most agent sprints run $3,500–$8,000 fixed scope. Multi-step workflow systems typically run $5,000–$15,000 as a project. Price depends on integrations and complexity. Every engagement gets a fixed quote before work begins. Monthly care is optional after go-live — never required to start.
Many first agents ship in a focused multi-day sprint once scope and access are clear. Larger multi-agent systems take longer and are priced as a project. We use the OODA Loop (Observe → Orient → Decide → Act) so every build starts with the highest-ROI workflow.
We integrate with the tools you already use: Google Workspace, Microsoft 365, HubSpot, Salesforce, GoHighLevel, Calendly, Acuity, QuickBooks, Slack, Twilio, and many more. If your tool has an API, we can connect it. No need to switch platforms.
Custom build. We design and create automations and agents around your real workflows — not a one-size product install. You get systems built for how your team works, with a documented handoff.
Every project includes a short post-launch window for fixes. Optional care plans cover monitoring, updates, and small changes if you want us to stay on. You can also run the system yourself with the runbook we leave behind.
Zero. We handle the entire build and train your team. Every system ships with documentation and walkthroughs. If your team can use email and a browser, they can use what we build.
Tell us the workflow that burns the most time. We'll scope a fixed project — or start with a free 15-minute fit audit.
Start a Project →Or explore: Fit Audit + Roadmap · Marketing Automations